In most co-working spaces, rooms get booked fast. But funny thing? Many of those rooms sit empty. Meetings get canceled. People forget to cancel. Or they show up late. So even though the calendar says “busy,” the room is actually free. That’s where smart displays come in. They fix this problem in the simplest way possible.

What’s the Real Problem?

The problem isn’t that there aren’t enough rooms. The problem is that people don’t always know what’s available—or when. That’s how meeting rooms stay blocked even when nobody is using them. And when someone does need a room at the last minute, they end up walking around, asking, or waiting. That wastes time and slows everything down.

Enter Evoko Meeting Room Solutions

Many co-working spaces are now using Evoko meeting room solutions to fix this mess. These are simple screens located directly outside the meeting room. They display the room’s current status—free or busy—in real-time. No confusion. No double bookings. And they look great too.

 

In Dubai and nearby areas, companies work with Evig, the official distributor that helps set up and support these displays properly.

How Smart Displays Are Changing the Game

Let’s say someone walks up to a meeting room. The screen outside glows green—it means the room is free. Want to book it? Just tap. Done. If the screen is red, it means someone’s inside. And if the room is booked but no one shows up? The system cancels it after a few minutes.

 

That frees up the space for someone else.

That’s why co-working spaces that use Evoko meeting room solutions see better room usage. More people actually use the rooms. Less confusion. Fewer empty rooms that look “booked.”

What’s Inside the Evoko Liso System

This system, called Evoko Liso, is super user-friendly. Even someone using it for the first time can figure it out. Here’s what it does:

• Shows room status in red or green light
• Lets you book, extend, or end meetings right on the screen
• Connects with Google Calendar, Outlook, and others
• Cancels meetings if no one checks in
• Keeps a record of how rooms are used
• Supports RFID cards if access needs to be limited

Everything syncs smoothly. You can book from your phone, laptop, or directly on the screen.

How It Helps Co-Working Spaces

Co-working spaces run on smooth coordination. Here’s how a smart meeting room booking system helps:

1. No More Room Confusion: Everyone can clearly see which rooms are free or taken.
2. Better Room Use: Rooms that would’ve sat empty get used again.
3. Time-Saving: No more walking around looking for space.
4. Cleaner Scheduling: You don’t need to guess or ask.
5. Data-Driven Decisions: The system generates reports on room utilization.

These features make day-to-day operations significantly smoother for both space managers and users.

Why Users Like It

People working in co-working spaces don’t want to waste time figuring out where to meet. They want to grab a space quickly and get to work. This display gives them the power to do that in seconds. It’s reliable. It’s clean. And it doesn’t require a manual to understand.

Even teams that are visiting for just one day can figure it out and use it without any training.

Looks Professional, Feels Professional

When someone walks into a co-working space and sees a smart display glowing on the wall, it just feels right. It shows that the space is modern, organized, and pays attention to the little details. A clean screen with clear info gives off a professional vibe without trying too hard. And for guests or new teams walking in? It leaves a solid first impression.

Easy Setup with Local Help

In Dubai, Evig Group supports the complete setup of these smart displays. They handle the planning, installation, and training. So if a co-working space wants to start using Evoko meeting room solutions, they don’t need to figure it out on their own. Evig handles the heavy lifting.

Final Word

Co-working spaces don’t need more rooms. They need to use the ones they already have better. And smart displays like Evoko Liso make that happen. With features that simplify booking and boost efficiency, these systems are helping spaces triple their room usage—without building a single new room.

And with local support from Evig, setting it up in your Dubai workspace is simple and stress-free.